Privacy Policy
Last updated: January 28, 2025
This Privacy Notice applies to the processing of personal information by Distill Tech, Inc. (“Distill,” “we,”“us,” or “our”) including on our website available at https://distill.fyi/, on-device application, and our other online or offline offerings which link to, or are otherwise subject to, this Privacy Notice (collectively, the “Services”).
Summary: Welcome, here is our policy on privacy. This policy sets out how Distill collects, uses and discloses the personal information that we collect about you when you use the Services. This privacy notice also explains the choices that you can make about the way that we use your personal information.
Disclosure Regarding the Use of the Google API Services. If you choose to sign into your Distill account using your Google account, then Distill will obtain access to your Google calendar information via the Google API Services to provide you with certain functionalities of the Services (e.g., generating a profile about the person you will be meeting with). For the avoidance of doubt, Distill will not have access to Google emails through the Google Calendar API. Distill’s receipt, use and transfer to any other application of your Google calendar information received from the Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements, as described in further detail in the "Limits on Use of Your Google Calendar Data" section below.
Summary: If you log into Distill using your Google account, Distill may access your Google calendar information to help generate relevant profiles for your review.
The highlighted text below is aimed to give the plain English summary of our Privacy notice. Please ensure that you read the main text, as the plain English summary is just a summary and does not capture all of the terms.
1. UPDATES TO THIS PRIVACY NOTICE
2. PERSONAL INFORMATION WE COLLECT
3. HOW WE USE PERSONAL INFORMATION
4. HOW WE DISCLOSE PERSONAL INFORMATION
5. YOUR PRIVACY CHOICES
6. INTERNATIONAL TRANSFERS OFPERSONAL INFORMATION
7. RETENTION OF PERSONAL INFORMATION
8. SUPPLEMENTAL NOTICE FOR EU/UK GDPR
9. CHILDREN’S PERSONAL INFORMATION
10. THIRD-PARTY WEBSITES/APPLICATIONS
11. CONTACT US
1. UPDATES TO THIS PRIVACY NOTICE
We may update this Privacy Notice from time to time in our sole discretion. If we do, we’ll let you know by posting the updated Privacy Notice on our website, and/or we may also send other communications.
Summary: We may update our Privacy Notice, so we recommend visiting this page occasionally.
2. PERSONAL INFORMATION WE COLLECT
We collect personal information through multiple channels, including personal information that you provide to us and personal information from third-party sources (including information contained in LinkedIn profiles and publicly available personal information on the internet), as described below.
A. Personal Information You Provide to Us Directly
We may collect personal information that you provide to us.
- Account Information. We may collect personal information in connection with the creation or administration of your account.This personal information may include, but is not limited to, your name, email address, phone number, and other information you store with your account.
- Google Calendar Data. When you connect your Google account to our Services to benefit from certain features of the Services, we will access your Google calendar data (“Google Calendar Data”). Distill will not access the body or content of any of your Google emails. You have control over what Google Calendar Data you permit us to access. For example, Google Calendar permissions include access to your calendar, calendar events, calendar lists, and calendar settings. You can revoke our access to your Google Calendar Data at any time.
- LinkedIn Profile Data. When you sign up with Distill, we ask you to allow us to access your LinkedIn profile. If you provide us with your permission, we will access and import only the information that you make publicly available in your LinkedIn profile (your “LinkedIn Profile Data”). Distill will not access any of your private LinkedIn messages or other non-public LinkedIn information.
- Purchases. If you purchase our online subscription-based Services, we may collect personal information and details associated with your purchases, including credit card or other payment information. We will use that information solely for the purpose of fulfilling the purchase request. Any payments made via our Services are processed by third-party payment processors. We do not directly collect or store any payment card information entered through our Services, but we may receive information associated with your payment card information (e.g., your billing details).
- Your Communications with Us. We may collect personal information, such as email address, LinkedIn profile, or other information you choose to provide when you request information about our Services, join our waitlist, register for newsletter, request customer or technical support, apply for a job or otherwise communicate with us.
- Surveys. We may contact you to participate in surveys. If you decide to participate, we may collect personal information from you in connection with the survey.
- Interactive Features. We and others who use our Services may collect personal information that you submit or make available through our interactive features (e.g., messaging features, commenting functionalities, forums, blogs, and social media pages). Any information you provide using the public sharing features of the Services will be considered “public.”
- Conferences, Trade Shows, and Other Events. We may collect personal information from individuals when we attend or host conferences, trade shows, and other events.
- Business Development and Strategic Partnerships. We may collect personal information from individuals and third parties to assess and pursue potential business opportunities.
- Job Applications. If you apply for a job with us, we will collect any personal information you provide in connection with your application, such as your contact information and CV.
Summary: We collect personal information about you that you choose to give us, for example when you create an account with us, share your LinkedIn profile information with us, use our Services, apply for a job with us, or otherwise interact with us.
B. Personal Information Collected Automatically
We may collect personal information automatically when you use the Services.
- Device Information. We may collect personal information about your device, such as your Internet protocol (IP) address, user settings, cookie identifiers, other unique identifiers, browser or device information, Internet service provider, and location information (including, as applicable, approximate location derived from IP address and precise geo-location information).
- Usage Information. We may collect personal information about your use of the Services, such as the pages that you visit, items that you search for, the types of content you interact with, information about the links you click, the frequency and duration of your activities, and other information about how you use the Services.
- Cookie Notice (and Other Technologies). We, as well as third parties, may use cookies, pixel tags, and other technologies (“Technologies”) to automatically collect personal information through your use of the Services.
- Cookies. Cookies are small text files stored in device browsers.
- Pixel Tags/Web Beacons. A pixel tag (also known as a web beacon) is a piece of code embedded in the Services that collects personal information about use of or engagement with the Services. The use of a pixel tag allows us to record, for example, that a user has visited, a particular web page or clicked on a particular advertisement. We may also include web beacons in e-mails to understand whether messages have been opened, acted on, or forwarded.
See “Your Privacy Choices” below to understand your choices regarding these Technologies.
Summary: We collect and generate certain personal information about how you use our Services automatically.
C. Personal Information Collected from Third Parties
- Distill Profiles. We may collect information, including personal information, about you from third parties. By using various Technologies, including artificial intelligence tools (“AI”), we gather publicly available information on the internet and combine multiple datasources to create research profiles on people (the “Distill Profiles”) In addition, other users of the Services may upload or otherwise supplement Distill Profiles. Distill Profiles may include an individual’s name, work history, and education history as well as links to articles by, about, or quoting an individual, and links to an individual’s social media profiles.
Summary: We obtain personal information about you from publicly available third-party sources to generate your Distill Profile. Other users of our Services may also add information to your Distill Profile.
3. HOW WE USE PERSONAL INFORMATION
We use personal information to provide the Services, for administrative purposes, and to provide you with promotional materials regarding the Services, as described below.
A. Provide the Services
We use personal information to fulfill our contract with you and provide the Services, such as:
- Managing your information;
- Providing access to certain areas, functionalities, and features of the Services;
- Answering requests for support;
- Communicating with you;
- Sharing personal information with third parties as needed to provide the Services;
- Verify, cleanse, update, and maintain information in Distill Profiles;
- Processing your financial information and other payment methods for products and Services purchased;
- Processing applications if you apply for a job we post on our Services; and
- Allowing you to register for events.
Limits on Use of Your Google Calendar Data
To the extent that any Google Calendar Data to which you provide us access to constitutes personal information under this Privacy Notice, it will be subject to the provisions of this Privacy Notice. Notwithstanding anything else in this Privacy Notice, if you provide us with access to Google Calendar Data, our use of that data will be subject to these additional restrictions:
- The Google Calendar Data will be used only to provide or improve user-facing features that are prominent in our user interface.
- The Google Calendar Data will be transferred to others only as necessary to provide and improve these user-facing features, comply with applicable law, or as part of a merger, acquisition, or sale of assets.
- The Google Calendar Data will not be used for serving advertisements.
- The Google Calendar Data will be read by humans only in the following cases:
- As part of the user interface, as controlled by your Distill privacy settings;
- If we obtain your affirmative agreement to view specific data from your account;
- If it is necessary for security purposes (such as investigating a bug or abuse);
- If it is necessary to comply with applicable law; and
- As necessary for internal operations, provided that the data has been aggregated and anonymized.
B. Administrative Purposes
We use personal information for various administrative purposes, such as:
- Promoting the Services;
- Research and development (including marketing research)
- Network and information security;
- Fraud prevention;
- Detecting security incidents, protecting against malicious, deceptive, fraudulent or illegal activity, and prosecuting those responsible for that activity;
- Carrying out analytics;
- Measuring interest and engagement in the Services;
- Improving, upgrading, or enhancing the Services;
- Developing new products and services;
- Ensuring internal quality control and safety;
- Authenticating and verifying individual identities, including requests to exercise your rights under this Privacy Notice;
- Debugging to identify and repair errors with the Services;
- Auditing relating to interactions, transactions, and other compliance activities;
- Enforcing our agreements and policies; and
- Carrying out activities that are required to comply with our legal obligations.
C. Promoting the Services to You
We may use personal information to tailor and provide you with content about our Services that is specific to your interests and interactions with the Services. We may provide you with these materials as permitted by applicable law. If you have any questions about our promotional practices, you may contact us at any time as set forth in “Contact Us” below.
D. With Your Consent or Direction
We may use personal information for other purposes that are clearly disclosed to you at the time you provide personal information, with your consent, or as otherwise directed by you.
E. Automated Decision Making
We may engage in automated decision making, including profiling. Distill’s processing of your personal information will not result in a decision based solely on automated processing that has a legal or other similarly significant effect on you unless such a decision is necessary as part of a contract we have with you, we have your consent, or we are permitted by law to engage in such automated decision making. If you have questions about our automated decision making, you may contact us as set forth in “Contact Us” below.
F. Aggregated and De-Identified Data
We may create aggregated, de-identified or anonymized data from the Personal Data we collect, including by removing information that makes the data personally identifiable to a particular user. We may use such aggregated, de-identified or anonymized data and share it with third parties for our lawful business purposes, including to analyze, build and improve the Services and promote our business, provided that we will not share such data in a manner that could identify you.
Summary: We use your personal information for different reasons, including to provide, customize, promote and improve our Services.
4. HOW WE DISCLOSE PERSONAL INFORMATION
We disclose personal information to third parties as described below, to provide the Services, to protect us or others, or in the event of a major business transaction such as a merger, sale, or asset transfer.
A. Disclosures to Provide the Services
We may disclose any of the personal information we collect to the categories of third parties described below.
- Service Providers. We may disclose personal information to third-party service providers that assist us with the provision of theServices. This may include, but is not limited to, service providers that provide us with hosting, customer service, analytics, promotional services, IT support, and related services.
Some of the service providers we may use include:
- Disclosure Regarding the Use of OpenAI. Part of the Services that we provide use OpenAI’s application programming interface. We will disclose information contained in Distill Profiles (the “Profiles Data”) to OpenAI to provide our Services, including Distill’s meeting preparation features. OpenAI may only use Profiles Data to provide the contracted services to Distill in accordance with the Terms of Use we have entered into with OpenAI. OpenAI may not use the Profiles Data to develop or improve OpenAI’s services.
- PostHog Session Replay Analytics. We use PostHog’s session replay analytics services. This allows us to record and replay an individual’s interaction with the Services. For more information about how PostHog uses your personal information, please visit PostHog’s Privacy Policy. To learn more about how to opt-out of PostHog’s use of your information, please visit the “Contacting PostHog About Your Privacy” section of PostHog’s Privacy Policy.
- Other Users You Share or Interact With. The Services may allow Distill users to share personal information or interact with other users of the Services. For example, another Distill user may see your contact information or tag other Distill users in their shared work experience.
- Third-Party Services You Share or Interact With. The Services may link to or allow you to interface, interact, share information with, direct us to share information with, access and/or use third-party websites, applications, services, products, and technology (each a “Third-Party Service”).Any personal information shared with a Third-Party Service will be subject to the Third- Party Service’s privacy policy. We are not responsible for the processing of personal information by Third-Party Services.
- Business Partners. We may share your personal information with business partners to provide you with a product or service you have requested. We may also share your personal information with business partners with whom we jointly offer products or services if you indicate your interest in such jointly-offered products and services. Once your personal information is shared with our business partner, it will also be subject to our business partner’s privacy policy. We are not responsible for the processing of personal information by our business partners.
Summary: We may share your personal information with our service providers and our business partners to provide our Services.
B. Disclosures to Protect Us or Others
We may access, preserve, and disclose any information we store associated with you to external parties if we, in good faith, believe doing so is required or appropriate to:comply with law enforcement or national security requests and legal process, such as a court order or subpoena; protect your, our, or others’ rights, property, or safety; enforce our policies or contracts; collect amounts owed to us; or assist with an investigation or prosecution of suspected or actual illegal activity.
Summary: We may share your personal information with external third parties, where required or appropriate to comply with legal orders.
C. Disclosure in the Event of Merger, Sale, or Other Asset Transfers
If we are involved in a merger, acquisition, financing, reorganization, bankruptcy, receivership, purchase or sale of assets, transition of service to another provider, or other similar corporate transaction in which a third party will assume control of our business, your personal information may be disclosed, sold, or transferred as part of such a transaction.
Summary: If we sell our business, any of the personal information we obtained about you may be part of the sale.
5. YOUR PRIVACY CHOICES
The privacy choices you may have about your personal information are described below.
- Email Communications. If you receive an unwanted email from us, you can use the unsubscribe functionality found at the bottom of the email to opt out of receiving future emails. Note that you will continue to receive transaction-related emails. We may also send you certain non-promotional communications regarding us and theServices, and you will not be able to opt out of those communications (e.g.,communications regarding the Services or updates to this Privacy Notice).
- Text Messages. If you receive an unwanted text message from us, you may opt out of receiving future text messages from us by following the instructions in the text message you have received from us or by otherwise contacting us as set forth in “Contact Us” below.
- Mobile Devices. We may send you push notifications through our mobile application. You may opt out from receiving these push notifications by changing the settings on your mobile device. With your consent, we may also collect precise location-based information via our mobile application. You may opt out of this collection by changing the settings on your mobile device. To request deletion of your account, please contact us using the information set forth in “Contact Us” below. Deleting your account won’t affect deletion of associated Distill Profiles.
- “Do Not Track.” Do Not Track (“DNT”) is a privacy preference that users can set in certain web browsers. Please note that we do not respond to or honor DNT signals or similar mechanisms transmitted by web browsers.
- Cookies. You may stop or restrict the placement of Technologies on your device or remove them by adjusting your preferences as your browser or device permits. However, if you adjust your preferences, the Services may not work properly. Please note you must separately opt out in each browser and on each device.
Summary: You can opt out of receiving email communications, text messages or push notifications from us. You can also stop the use of cookies on our website by adjusting your browser or device settings.
6. INTERNATIONAL TRANSFERS OF PERSONAL INFORMATION
All personal information processed by us may be transferred, processed, and stored anywhere in the world, including, but not limited to, the United States or other countries, which may have data protection laws that are different from the laws where you live. These countries may or may not have adequate data protection laws as defined by the data protection authority in your country.
If we transfer personal information from the European Economic Area, Switzerland, and/or the United Kingdom to a country that does not provide an adequate level of protection under applicable data protection laws, one of the safeguards we may use to support such transfer is the EU Standard Contractual Clauses.
For more information about the safeguards we use for international transfers of your personal information, please contact us as set forth below.
Summary: To run our Services, we use global services and service providers around the world. This means that your personal information may be transferred to another country.
7. RETENTION OF PERSONAL INFORMATION
We store the personal information we collect as described in this Privacy Notice for as long as you use the Services, or as necessary to fulfill the purpose(s) for which it was collected, provide the Services, resolve disputes, establish legal defenses, conduct audits, enforce our agreements, and comply with applicable laws.
To determine the appropriate retention period for personal information, we may consider applicable legal requirements, the amount, nature, and sensitivity of the personal information, certain risk factors, the purposes for which we process your personal information, and whether we can achieve those purposes through other means.
Summary: We keep your personal information for the purpose of providing our Services and to comply with our legal and regulatory obligations.
8. SUPPLEMENTAL NOTICE FOR EU/UK GDPR
This Supplemental Notice for EU/UK GDPR only applies to our processing of personal information that is subject to the EU or UK General Data Protection Regulation.
In some cases, providing personal information may be a requirement under applicable law, a contractual requirement, or a requirement necessary to enter into a contract. If you choose not to provide personal information in cases where it is required, we will inform you of the consequences at the time of your refusal to provide the personal information.
Distill’s processing of your personal information may be supported by one or more of the following lawful bases:
Your Privacy Rights. In accordance with applicable law, you may have the right to:
- Request Access to or Portability of Your Personal Information;
- Request Correction of Your Personal Information;
- Request Deletion of Your Personal Information;
- Request Restriction of or Object to Our Processing of Your Personal Information; and
- Withdraw Your Consent to Our Processing of Your Personal Information. Please note that your withdrawal will only take effect for future processing and will not affect the lawfulness of processing before the withdrawal.
If you would like to exercise any of these rights, please fill out our Personal Information Request Form or contact us as set forth in “Contact Us” below. We will process such requests in accordance with applicable laws.
If your personal information is subject to the applicable data protection laws of the European Economic Area or the United Kingdom, you have the right to lodge a complaint with the competent supervisory authority if you believe our processing of your personal information violates applicable law.
Summary: If you are accessing our Services from the EU or UK, we only process your personal data if we have a lawful basis and you can exercise certain privacy rights.
9. CHILDREN’S PERSONAL INFORMATION
The Services are not directed to children under 18 (or other age as required by local law outside the United States), and we do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has uploaded personal information to the Services in violation of applicable law, you may contact us as described in “Contact Us” below.
Summary: Our Services are not directed to children under 18.
10. CONTACT US
Distill is the controller of the personal information we process under this Privacy Notice.
If you have any questions about our privacy practices or this Privacy Notice, or to exercise your rights as detailed in this Privacy Notice, please contact us at: [email protected].
Summary: Your privacy is important to us and we are happy to answer any questions that you may have.