Privacy Policy

Empowering professionals with detailed, accurate, and easy-to-read profiles.

Last updated: August 1, 2024

This Privacy Notice applies to the processing of personal information by Distill Tech, Inc.  (“Distill,” “we,”“us,” or “our”) including on our website available at https://distill.fyi/, on-device application, and our other online or offline offerings which link to, or are otherwise subject to, this Privacy Notice (collectively, the “Services”).

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Disclosure Regarding the Use of the Google API Services. Distill’s use and transfer to any other application of your Google user information received from the Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.  

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1. UPDATES TO THIS PRIVACY NOTICE

2. PERSONAL INFORMATION WE COLLECT

3. HOW WE USE PERSONAL INFORMATION

4. HOW WE DISCLOSE PERSONAL INFORMATION

5. YOUR PRIVACY CHOICES

6. INTERNATIONAL TRANSFERS OFPERSONAL INFORMATION

7. RETENTION OF PERSONAL INFORMATION

8. SUPPLEMENTAL NOTICE FOR EU/UK GDPR

9. CHILDREN’S PERSONAL INFORMATION

10. THIRD-PARTY WEBSITES/APPLICATIONS

11. CONTACT US

 

1. UPDATES TO THIS PRIVACY NOTICE

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We may update this Privacy Notice from time to time in our sole discretion. If we do, we’ll let you know by posting the updated Privacy Notice on our website, and/or we may also send other communications.

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2. PERSONAL INFORMATION WE COLLECT

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We collect personal information through multiple channels, including personal information that you provide to us  and personal information from third-party sources (including information contained in LinkedIn profiles and publicly available personal information on the internet), as described below.

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A.    Personal Information You Provide to Us Directly

We may collect personal information that you provide to us.

  • ‍Account Information. We may collect personal information in connection with the creation or administration of your account.This personal information may include, but is not limited to, your name, email address, phone number, and other information you store with your account.
  • Google User Data.  When you connect your Google account to our Services, we will access your Google user data (“Google User Data”). You have control over what Google User Data you permit us to access. For example, Google Calendar permissions include access to your calendar, calendar events, calendar lists, and calendar settings. You can revoke our access to your Google User Data at any time.
  • LinkedIn Profile Data. When you sign up with Distill, we ask you to allow us to access your LinkedIn profile. If you provide us with your permission, we will access and import the information that you made available in your LinkedIn profile (“LinkedIn Profile Data”).
  • ‍Purchases. If you purchase our online subscription-based Services, we may collect personal information and details associated with your purchases, including credit card or other payment information. We will use that information solely for the purpose of fulfilling the purchase request. Any payments made via our Services are processed by third-party payment processors. We do not directly collect or store any payment card information entered through our Services, but we may receive information associated with your payment card information (e.g., your billing details).
  • Your Communications with Us. We may collect personal information, such as email address, LinkedIn profile, or other information you choose to provide when you request information about ourServices, join our waitlist, register for newsletter, request customer or technical support, apply for a job or otherwise communicate with us.
  • Surveys. We may contact you to participate in surveys. If you decide to participate, we may collect personal information from you in connection with the survey.
  • Interactive Features. We and others who use our Services may collect personal information that you submit or make available through our interactive features (e.g., messaging features, commenting functionalities, forums, blogs, and social media pages).  Any information you provide using the public sharing features of the Services will be considered “public.”
  • Conferences, Trade Shows, and Other Events. We may collect personal information from individuals when we attend or host conferences, trade shows, and other events.
  • Business Development and Strategic Partnerships. We may collect personal information from individuals and third parties to assess and pursue potential business opportunities.
  • Job Applications. If you apply for a job with us, we will collect any personal information you provide in connection with your application, such as your contact information and CV.

B.     Personal Information Collected Automatically

We may collect personal information automatically when you use the Services.

  • Device Information. We may collect personal information about your device, such as yourInternet protocol (IP) address, user settings, cookie identifiers, other unique identifiers, browser or device information, Internet service provider, and location information (including, as applicable, approximate location derived from IP address and precise geo-location information).
  • Usage Information. We may collect personal information about your use of the Services, such as the pages that you visit, items that you search for, the types of content you interact with, information about the links you click, the frequency and duration of your activities, and other information about how you use the Services.
  • Cookie Notice (and Other Technologies). We, as well as third parties, may use cookies, pixel tags, and other technologies (“Technologies”) to automatically collect personal information through your use of the Services. ‍
    • Cookies. Cookies are small text files stored in device browsers.
    • Pixel Tags/Web Beacons. A pixel tag (also known as a web beacon) is a piece of code embedded in the Services that collects personal information about use of or engagement with the Services. The use of a pixel tag allows us to record, for example, that a user has visited, a particular web page or clicked on a particular advertisement. We may also include web beacons in e-mails to understand whether messages have been opened, acted on, or forwarded.

See “Your Privacy Choices” below to understand your choices regarding these Technologies.

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C.     Personal Information Collected from Third Parties

  • ‍Distill Profiles. We may collect information, including personal information, about you from third parties. By using various Technologies, including artificial intelligence tools (“AI”), we gather publicly available information on the internet and combine multiple datasources to create research profiles on people (the “Distill Profiles”) In addition, users of the Services may upload or otherwise supplement Distill Profiles. Distill Profiles may include an individual’s name, work history, and education history as well as links to articles by, about, or quoting an individual, and links to an individual’s social media profiles.

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3. HOW WE USE PERSONAL INFORMATION

We use personal information for a variety of business purposes, including to provide the Services, for administrative purposes, and to provide you with marketing materials, as described below.

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A.    Provide the Services

We use personal information to fulfill our contract with you and provide the Services, such as:

  • Managing your information;
  • Providing access to certain areas, functionalities, and features of the Services;
  • Answering requests for support;
  • Communicating with you;
  • Sharing personal information with third parties as needed to provide the Services;
  • Verify, cleanse, update, and maintain information in Distill Profiles;
  • Processing your financial information and other payment methods for products and Services purchased;
  • Processing applications if you apply for a job we post on our Services; and
  • Allowing you to register for events.

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B.    Administrative Purposes

We use personal information for various administrative purposes, such as:

  • Pursuing our legitimate interests such as direct marketing, research and development (including marketing research), network and information security, and fraud prevention;
  • Detecting security incidents, protecting against malicious, deceptive, fraudulent or illegal activity, and prosecuting thoseresponsible for that activity;
  • Carrying out analytics;
  • Measuring interest and engagement in the Services;
  • Improving, upgrading, or enhancing the Services;
  • Developing new products and services;
  • Creating de-identified and/or aggregated information;
  • Ensuring internal quality control and safety;
  • Authenticating and verifying individual identities, including requests to exercise your rights under this Privacy Notice;
  • Debugging to identify and repair errors with theServices;
  • Auditing relating to interactions, transactions, and other compliance activities;
  • Enforcing our agreements and policies; and
  • Carrying out activities that are required to comply with our legal obligations.

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C.    Marketing

We may use personal information to tailor and provide you with marketing and other content. We may provide you with these materials as permitted by applicable law. If you have any questions about our marketing practices, you may contact us at any time as set forth in “Contact Us” below.

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D.    With Your Consent or Direction

We may use personal information for other purposes that are clearly disclosed to you at the time you provide personal information, with your consent, or as otherwise directed by you.

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E.    Automated Decision Making

We may engage in automated decision making, including profiling. Distill’s processing of your personal information will not result in a decision based solely on automated processing that has a legal or other similarly significant effect on you unless such a decision is necessary as part of a contract we have with you, we have your consent, or we are permitted by law to engage in such automated decision making.  If you have questions about our automated decision making, you may contact us as set forth in “Contact Us” below.

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4. HOW WE DISCLOSE PERSONAL INFORMATION

We disclose personal information to third parties for a variety of business purposes, including to provide the Services, to protect us or others, or in the event of a major business transaction such as a merger, sale, or asset transfer, as described below.

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A.    Disclosures to Provide the Services

We may disclose any of the personal information we collect to the categories of third parties described below.

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  • ‍Service Providers. We may disclose personal information to third-party service providers that assist us with the provision of the Services. This may include, but is not limited to, service providers that provide us with hosting, customer service, analytics, marketing services, IT support, and related services.

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Some of the service providers we may use include:

  • Disclosure Regarding the Use of OpenAI.Part of the Services that we provide use OpenAI’s application programming interface. We will disclose information contained in Distill Profiles (the “ProfilesData”) to OpenAI to provide our Services, including Distill’s meeting preparation features. OpenAI may only use Profiles Data to provide the contracted services to Distill in accordance with the Terms of Use we have entered into with OpenAI. OpenAI may not use the Profiles Data to develop or improve OpenAI’s services.
  • ‍PostHog Session Replay Analytics. We use PostHog’s session replay analytics services. This allows us to record and replay an individual’s interaction with the Services. For more information about how PostHog uses your personal information, please visit PostHog’s Privacy Policy. To learn more about how to opt-out of PostHog’s use of your information, please visit the “Contacting PostHog About Your Privacy” section of PostHog’s Privacy Policy.
  • ‍Other Users You Share or Interact With. The Services may allow Distill users to share personal information or interact with other users of the Services. For example, another Distill user may see your contact information or tag other Distill users in their shared work experience. ‍
  • Third-Party Services You Share or Interact With. The Services may link to or allow you to interface, interact, share information with, direct us to share information with, access and/or use third-party websites, applications, services, products, and technology (each a “Third-Party Service”).Any personal information shared with a Third-Party Service will be subject to the Third- Party Service’s privacy policy. We are not responsible for the processing of personal information by Third-Party Services.‍
  • Business Partners. We may share your personal information with business partners to provide you with a product or service you have requested. We may also share your personal information with business partners with whom we jointly offer products or services. Once your personal information is shared with our business partner, it will also be subject to our business partner’s privacy policy. We are not responsible for the processing of personal information by our business partners.

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B.    Disclosures to Protect Us or Others

We may access, preserve, and disclose any information we store associated with you to external parties if we, in good faith, believe doing so is required or appropriate to:comply with law enforcement or national security requests and legal process, such as a court order or subpoena; protect your, our, or others’ rights, property, or safety; enforce our policies or contracts; collect amounts owed to us; or assist with an investigation or prosecution of suspected or actual illegal activity.

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C.    Disclosure in the Event of Merger, Sale, or Other Asset Transfers

If we are involved in a merger, acquisition, financing, reorganization, bankruptcy, receivership, purchase or sale of assets, transition of service to another provider, or other similar corporate transaction, your personal information maybe disclosed, sold, or transferred as part of such a transaction.

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5. YOUR PRIVACY CHOICES

The privacy choices you may have about your personal information are described below.

  • ‍Email Communications. If you receive an unwanted email from us, you can use the unsubscribe functionality found at the bottom of the email to opt out of receiving future emails. Note that you will continue to receive transaction-related emails. We may also send you certain non-promotional communications regarding us and theServices, and you will not be able to opt out of those communications (e.g.,communications regarding the Services or updates to this Privacy Notice).‍
  • Text Messages. If you receive an unwanted text message from us, you may opt out of receiving future text messages from us by following the instructions in the text message you have received from us or by otherwise contacting us as set forth in “Contact Us” below.‍
  • Mobile Devices. We may send you push notifications through our mobile application. You may opt out from receiving these push notifications by changing the settings on your mobile device. With your consent, we may also collect precise location-based information via our mobile application. You may opt out of this collection by changing the settings on your mobile device. To request deletion of your account, please contact us using the information set forth in “Contact Us” below. Deleting your account won’t affect deletion of associated Distill Profiles.‍
  • “Do Not Track.” Do Not Track (“DNT”) is a privacy preference that users can set in certain web browsers. Please note that we do not respond to or honor DNT signals or similar mechanisms transmitted by web browsers.‍
  • Cookies. You may stop or restrict the placement of Technologies on your device or remove them by adjusting your preferences as your browser or device permits. However, if you adjust your preferences, the Services may not work properly. Please note you must separately opt out in each browser and on each device.

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6. INTERNATIONAL TRANSFERS OF PERSONAL INFORMATION

All personal information processed by us may be transferred, processed, and stored anywhere in the world, including, but not limited to, the United States or other countries, which may have data protection laws that are different from the laws where you live. These countries may or may not have adequate data protection laws as defined by the data protection authority in your country.

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If we transfer personal information from the European Economic Area, Switzerland, and/or the United Kingdom to a country that does not provide an adequate level of protection under applicable data protection laws, one of the safeguards we may use to support such transfer is the EU Standard Contractual Clauses.

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For more information about the safeguards we use for international transfers of your personal information, please contact us as set forth below.

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7. RETENTION OF PERSONAL INFORMATION

We store the personal information we collect as described in this Privacy Notice for as long as you use the Services, or as necessary to fulfill the purpose(s) for which it was collected, provide the Services, resolve disputes, establish legal defenses, conduct audits, pursue legitimate business purposes, enforce our agreements, and comply with applicable laws.  

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To determine the appropriate retention period for personal information, we may consider applicable legal requirements, the amount, nature, and sensitivity of the personal information, certain risk factors, the purposes for which we process your personal information, and whether we can achieve those purposes through other means.

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8. SUPPLEMENTAL NOTICE FOR EU/UK GDPR

This Supplemental Notice for EU/UK GDPR only applies to our processing of personal information that is subject to the EU or UK General Data Protection Regulation.

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In some cases, providing personal information may be a requirement under applicable law, a contractual requirement, or a requirement necessary to enter into a contract.If you choose not to provide personal information in cases where it is required, we will inform you of the consequences at the time of your refusal to provide the personal information.  

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Distill’s processing of your personal information may be supported by one or more of the following lawful bases:

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Your Privacy Rights. In accordance with applicable law, you may have the right to:

  • ‍Request Access to or Portability of Your Personal Information;‍
  • Request Correction of Your Personal Information;‍
  • Request Deletion of Your Personal Information;‍
  • Request Restriction of or Object to Our Processing ofYour Personal Information; and‍
  • Withdraw Your Consent to Our Processing of Your Personal Information. Please note that your withdrawal will only take effect for future processing and will not affect the lawfulness of processing before the withdrawal.

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If you would like to exercise any of these rights, please fill out our Personal Information Request Form or contact us as set forth in “Contact Us” below. We will process such requests in accordance with applicable laws.

 

If your personal information is subject to the applicable data protection laws of the European Economic Area or the United Kingdom, you have the right to lodge a complaint with the competent supervisory authority if you believe our processing of your personal information violates applicable law.

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9. CHILDREN’S PERSONAL INFORMATION

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The Services are not directed to children under 18 (or other age as required by local law outside the United States), and we do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has uploaded personal information to the Services in violation of applicable law, you may contact us as described in “Contact Us” below.

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10. THIRD-PARTY WEBSITES/APPLICATIONS

The Services may contain links to other websites/applications and other websites/applications may reference or link to our Services. These third-party services are not controlled by us. We encourage our users to read the privacy policies of each website and application with which they interact. We do not endorse, screen, or approve, and are not responsible for, the privacy practices or content of such other websites or applications. Providing personal information to third-party websites or applications is at your own risk.

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11. CONTACT US

Distill is the controller of the personal information we process under this Privacy Notice.

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If you have any questions about our privacy practices or this Privacy Notice, or to exercise your rights as detailed in this Privacy Notice, please contact us at: [email protected].